belong will only collect information for the purpose of providing services and for use in funding submissions and tender applications where all information has been de-identified. Permission to collect and maintain information will be sought from the stakeholder at all times. In seeking the permission belong will:
- Only collect information that is relevant to the belong’s primary functions;
- Inform stakeholders why information is being collected, for what purpose it will be used and who will be able to access that information;
- Inform stakeholders that their information will only be shared with others with their consent, in the circumstance hereunder or otherwise as provided by law;
- Ensure that personal information is only collected by fair and lawful means;
- Ensure that the collection of information does not intrude to an unreasonable extent upon the personal affairs of the individual involved;
- Take reasonable steps to protect all staff, volunteer and client records from misuse, interference and loss, and from unauthorised access, modification or disclosure;
- Provide individuals with access to their own records;
- Ensure that personal information collected or disclosed is accurate, complete and up-to-date, and provide access to any individual to review information or correct wrong information about themselves;
- Advise that if they are unhappy with how belong has managed their privacy they have the right to pursue these concerns via the complaints policy.
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